An office move touches many areas: furniture, IT, files and staff. This checklist helps you keep track of everything and forget nothing.

8 weeks before

Set the moving date and appoint a lead. Request quotes from moving companies. Draw up a plan of the new premises with the location of workstations and furniture.

4 weeks before

Inform customers, suppliers and partners. Arrange the change of address for mail, website and documents. Plan the IT dismantling and reassembly with your technical team.

Tip: Label every workstation and box with the name and target location. That way everything quickly finds its place in the new premises.

The final week

Back up all important data. Have each employee pack their own workstation. Empty common areas like the kitchen and archive. Check that nothing is forgotten.

After the move

Check that IT and network work. Set up the workstations. Update the address everywhere: website, email signatures, business cards and online directories.

Frequently Asked Questions

When to start planning an office move?
About 8 weeks in advance, with a set date, a lead and quotes from moving companies.
How to organise the IT?
Plan dismantling and reassembly with the technical team, back up data and test everything after the move.
How do staff help?
Everyone packs their own workstation and labels it. That way everything quickly finds its place.